Terms and Conditions
Effective Date: 1 November 2025
Business: Victorian Property Settlements Pty Ltd
Principal: David Dawn, Licensed Conveyancer
Licence Number: VLC000065L
Registered Office: PO Box 11220, Frankston VIC 3199
Phone: (03) 9783 0111
Website: www.victorianpropertysettlements.com.au
0. Definitions
In these Terms and Conditions, unless the context requires otherwise:
“Act” means the Conveyancers Act 2006 (Vic) and includes all related regulations.
“Advice” means information, explanation or guidance provided by us within the limits of a licensed conveyancer’s authority. It does not include legal advice.
“Business Day” means any day other than a Saturday, Sunday or public holiday in Victoria.
“Client” or “you” means the person or entity engaging us to provide services, whether as purchaser, vendor or representative.
“Contract Review” means our service to examine and explain a Contract of Sale or Vendor’s Statement before you sign, based on the documents supplied.
“Conveyancing Services” means the work a licensed conveyancer is authorised to perform under the Act, including but not limited to preparing documents, providing conveyancing advice, arranging settlements and lodging dealings.
“Documents” means any contracts, Section 32 statements, titles, certificates, or related information you provide for review or we obtain on your behalf.
“Engagement” means your agreement (verbal, written, or electronic) authorising us to act for you under these Terms.
“Fees” means our professional charges for services rendered, as published on our website or confirmed in writing.
“PEXA” means Property Exchange Australia, the national electronic settlement platform approved by Land Use Victoria.
“Privacy Act” means the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
“Section 32” means the Vendor’s Statement required under Section 32 of the Sale of Land Act 1962 (Vic).
“Services” means all conveyancing or related work performed by us under your Engagement.
“Terms” means these Terms and Conditions as amended from time to time.
“We”, “Us” or “Our” means Victorian Property Settlements Pty Ltd and its employees, contractors and authorised representatives.
1. Purpose and Scope
These Terms and Conditions outline how Victorian Property Settlements provides conveyancing services to you.
By signing or submitting any of our online or paper forms, you agree that:
You are engaging us to perform conveyancing services as defined under the Act; and
You have read, understood and accepted these Terms as binding between you and us.
We act only as licensed conveyancers and do not provide legal advice. Our explanations are intended to help you understand your transaction in plain English but should not be relied upon as legal advice.
2. Our Role and Obligations
We are licensed under the Act to:
Review and prepare contracts of sale and Section 32 Vendor Statements;
Prepare transfer documents and related dealings;
Act for you through to settlement;
Liaise with banks, agents, government authorities and other conveyancers; and
Complete settlements electronically through PEXA or manually where required.
We must act honestly, efficiently, and fairly in accordance with the Act and maintain professional indemnity insurance.
Our authority does not extend to:
Providing legal, financial, taxation or investment advice;
Representing you in disputes, litigation, or negotiations outside the conveyancing process;
Advising on planning or building matters beyond title and disclosure requirements.
If an issue arises outside our scope, we may refer you to an appropriate specialist.
3. Your Role and Responsibilities
You agree to:
Provide accurate, complete and timely information when requested;
Supply all relevant documents, including identification, finance details, and contract copies;
Review all prepared documents before signing; and
Notify us of any changes that may affect your matter.
We rely entirely on your information. If details are missing, incorrect or changed after our review, our advice may not reflect all relevant risks.
If new or amended documents are provided later, further review fees may apply.
4. Fees and Payment
4.1 Fee Structure
Our fees are either fixed or quoted for each service. They are published on our website or confirmed in writing before work begins.
Disbursements such as title searches, certificates, and PEXA charges are billed separately at cost.
4.2 Payment Terms
Pre-contract reviews require payment before commencement.
Conveyancing fees are payable as invoiced or deducted at settlement where agreed.
Accounts must be paid within 7 days unless otherwise approved.
Failure to pay may result in suspension of work or withdrawal from your matter.
We will always inform you of any additional costs before proceeding with extra work.
5. Online Forms and Electronic Signatures
We use secure digital systems such as JotForm, Zapier, Adobe Sign, and PEXA.
By engaging us, you consent to:
The use of these platforms for communication, document signing and information collection;
Electronic execution of documents, which carries the same effect as a handwritten signature; and
Secure storage and sharing of data with relevant parties involved in your transaction.
6. Privacy and Data Security
We comply with the Privacy Act.
Your personal information will only be used for the purpose of your conveyancing transaction and will not be shared without your consent except:
When required by law; or
When necessary to complete your transaction (e.g. with banks, councils, or Land Use Victoria).
You may request access or correction of your personal data at any time by contacting our office.
We use encrypted systems and take reasonable precautions to safeguard your information.
7. Limitation of Liability
We maintain professional indemnity insurance in accordance with the Act.
To the maximum extent permitted by law:
Our liability is limited to the amount recoverable under our insurance;
We are not responsible for losses resulting from inaccurate information or third-party actions; and
Our total liability under the Australian Consumer Law is limited to resupplying the service or refunding fees paid.
This limitation does not affect your statutory consumer rights.
8. Timeframes and Urgent Work
We will act promptly and diligently, but delays may occur outside our control (for example, lender processing, certificate delays, or agent actions).
If you request an urgent turnaround, we will confirm whether it is achievable and may apply an express fee.
9. Termination of Engagement
You may end our services at any time by written notice.
We may cease acting if:
You fail to pay fees or cooperate;
A conflict of interest arises; or
Continuing would breach our professional obligations.
We will give reasonable notice, issue a final invoice, and release documents once accounts are settled.
10. Dispute Resolution
If you have a concern, please raise it with David Dawn directly at david@quick32.com.
We aim to resolve issues quickly and fairly.
If unresolved, you may contact:
Business Licensing Authority – Conveyancing Licensing Division or Consumer Affairs Victoria, both of which oversee conveyancing regulation under the Act.
11. Governing Law
These Terms are governed by the laws of Victoria, Australia.
Both parties agree to submit to the exclusive jurisdiction of Victorian courts and tribunals.
12. Updates to These Terms
We may revise these Terms at any time.
The current version published at www.victorianpropertysettlements.com.au/terms replaces all prior versions and applies to all current and future engagements.
13. Client Acknowledgment
By signing any form or authorisation with Victorian Property Settlements, you confirm that:
You have read and understood these Terms and Conditions;
You understand that we provide conveyancing services only (not legal or financial advice); and
You authorise us to proceed with your matter in accordance with these Terms.