Transferring Electronic Title Control When We Already Hold It

When Victorian Property Settlements holds the electronic certificate of title (ECT) for your property, we are responsible for authorising any future dealings that affect the title, such as a refinance or sale. Sometimes, you may need us to transfer that control to another party, for example a bank, another conveyancer, or a solicitor who is taking over conduct of a matter.

This process does not transfer ownership of the property. It simply changes who has the authority to deal with the title in the electronic system. The registered ownership shown on the title does not change.

To complete this request, we will need your written authority. The form further down on this page is used for that purpose. Once you fill in that form and provide the details of the party who will be taking over control, we can start the process of releasing the title in PEXA.

The time it takes will depend on who is receiving the title control. In many cases, we can transfer ECT control within 1–2 business days. However, where a bank is involved, their internal securities or settlement team may require up to 10–20 business days to review and accept the request, especially if the property is still mortgaged.

To assist us and avoid delays, please have ready:

• The full name of the new representative or bank
• Their PEXA request details (if known)
• Any settlement or refinance dates that have already been organised
• If a mortgage is involved, the loan or discharge authority reference number

Once we have the completed form and required details, we will confirm the next steps and keep you updated when the new controller has accepted responsibility. We will also notify you once the transfer is finalised.

If you are unsure whether we currently hold ECT control, or if your matter has recently changed hands, we can confirm this for you with a quick title search.

Please complete the form below when you are ready, and contact our office if you would like us to talk you through the process before you submit it.

Transfer of Electronic Title Control

Victorian Property Settlements | Instructions to transfer control of an electronic certificate of title.

This request concerns control of the electronic title, not a change in registered ownership. Each registered proprietor must be identified separately.

STEP 1 OF 5

Property and title details

Property address *

Title volume

Title folio

Other title references (if more than one) Relevant settlement or refinance date

STEP 2 OF 5

Registered proprietors (vendors)

Start with one vendor. If there are two or more registered proprietors, select Add another vendor. Every vendor will have their own contact details, ID documents and declaration.

One ID upload section per proprietor. Please provide only the documents requested for each person. Maximum 10 MB per file.

STEP 3 OF 5

Who should receive title control?

Receiving party type * Receiving organisation or subscriber *

Receiving contact name

Receiving email

PEXA subscriber / request reference Further instructions

STEP 4 OF 5

Authority and acknowledgements

We request Victorian Property Settlements to arrange the transfer of electronic title control for the property identified above, subject to verification of our identity and authority and any requirements of the title controller.

I confirm the information supplied is accurate and that the registered proprietors have authorised this request. *

I understand the request will not be acted upon until identity, authority and payment have been independently verified. *

Typed acknowledgements are not a verified electronic signature. Separate authenticated signing and identification checks may be required before any release of title control. The secure handling and storage of identification uploads by FirmPilot must be confirmed before collecting real ID documents.

STEP 5 OF 5

Payment

Transfer of Electronic Title Control fee: $195.00 AUD

Complete the instructions below, then use the secure Square payment link. Square opens in a separate tab. A payment does not submit this form, and submitting this form does not confirm payment.

Open Square checkout ($195)

Name used for Square payment (if different) Square receipt or transaction reference (if available)

Use the same contact email when paying, where possible. We will check the Square transaction separately before processing. Payment is not automatically verified or matched by this form.

Do not transfer title control until payment, all proprietor authorities and identity verification have been confirmed.

Property of Victorian Conveyancing Pty Ltd.

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